Executive Assistant (United Kingdom)

ABOUT THE ROLE As an Executive Assistant at GitLab, you will play a critical role in supporting the VP of Engineering, Security and VP of Engineering, AI in their high-impact work. This is a dynamic, all-remote position that requires strong organizational skills, attention to detail, and the ability to work independently in a fast-changing environment. You will be responsible for creating leverage by bringing structure to fast-moving priorities, managing critical logistics, and ensuring information, next steps, and follow-through stay on track. WHAT YOU'LL DO As an Executive Assistant, your key responsibilities will include: Supporting the VP of Engineering, Security and VP of Engineering, AI across scheduling, logistics, communication, and day-to-day execution to ensure priorities stay on track and follow-through is clear Managing complex calendars by vetting requests, prioritizing meetings, and aligning schedules with GitLab meeting norms and practices Preparing complete agendas from high-level meeting descriptions and linked materials to ensure leaders are ready for internal and external meetings Coordinating and executing large-scale internal events, including organizational summits and team-level hackathons Maintaining regular communication cadences with both leaders and proactively flagging items that need review, decisions, or escalation Tracking updates from direct reports, functional peers, and cross-functional partners to ensure leaders have clear visibility into progress, dependencies, and upcoming deliverables Managing travel, including air and ground transportation, hotel bookings, visas, security-related needs, and supporting documentation Processing expense reports, monitoring reimbursements, and handling administrative workflows with accuracy and timeliness Partnering with People Operations, IT, Security, recruiting teams, and other Executive Assistants to support onboarding, interview scheduling, team meetings, and coverage across the EBA community WHAT YOU'LL NEED To be successful in this role, you will need: Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities across multiple workstreams Experience working in a technology environment Ability to anticipate needs, identify risks early, and manage work independently in an all-remote, fast-changing company Experience handling sensitive and confidential information while maintaining accurate schedules, documentation, and administrative workflows Clear written and verbal communication skills in English, with the ability to work effectively with internal and external stakeholders Comfort using tools such as Google Workspace, Slack, Zoom, Navan, and similar administrative or expense platforms Ability to synthesize information from multiple sources into useful agendas, summaries, trackers, and preparation materials for leadership decisions Experience collaborating across functions and with people from different backgrounds, with transferable experience from administrative support, project coordination, or related operational roles also welcomed WHY REMOTE As a remote employee at GitLab, you will have the flexibility to work from anywhere and enjoy a range of benefits, including: Flexible schedule to accommodate your needs Opportunity to work with a global team of talented professionals Access to cutting-edge technology and tools to support your work Professional development opportunities to help you grow in your career Competitive compensation and benefits package, including health insurance, parental leave, and education stipend BENEFITS GitLab offers a comprehensive benefits package, including: Health insurance Parental leave Education stip