Administrative Data Entry File Clerk

ABOUT THE ROLE We are seeking a detail-oriented and organized Administrative Data Entry File Clerk to support our team's daily operations. As a key member of our team, you will be responsible for maintaining digital files, updating databases, and ensuring information is entered accurately and efficiently. WHAT YOU'LL DO In this role, you will be responsible for a variety of tasks, including: - Intake and indexing: receiving files from shared inboxes, portals, and cloud folders, confirming document type and required fields, and indexing each record using standard metadata. - Document organization: applying standardized naming conventions and folder structures, converting formats as needed, and maintaining controlled libraries. - Quality control: performing daily spot checks for duplicates, misfiles, and unreadable scans, flagging exceptions and routing them to the correct owner, and maintaining error logs. - Records governance and compliance: handling sensitive records with strict access controls and confidentiality, following retention schedules and deletion/archival rules, and supporting audits by pulling records quickly and documenting chain-of-custody steps. - Collaboration and communication: coordinating with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements, providing status updates on backlog and turnaround time, and addressing issues found during processing. WHAT YOU'LL NEED To be successful in this role, you will need: - Experience in records management, admin support, clerical work, or document control (preferred). - Strong attention to detail and ability to follow naming and filing rules consistently. - Comfortable handling confidential information and following strict procedures. - Basic computer proficiency, including file systems, spreadsheets, PDFs, and collaboration tools. WHY REMOTE We are a remote-friendly company, and this role will be performed entirely remotely. If you excel at working independently in a remote environment and are comfortable with digital communication, this opportunity may be the perfect fit for you. BENEFITS This role offers a competitive salary and a range of benefits, including [insert benefits, if applicable].