Entry Level Administrative Professional Operations & Office Support

ABOUT THE ROLE We are seeking a highly motivated and organized Entry-Level Administrative Professional to join our Operations team at PULSE (MENA). This role is ideal for someone beginning their administrative career who enjoys organizing information, supporting teams, solving day-to-day operational challenges, and ensuring smooth business operations in a fully remote environment. WHAT YOU'LL DO As an Entry-Level Administrative Professional, you will provide essential administrative and operational support to various departments across the organization. Your responsibilities will include: - Providing day-to-day administrative assistance to managers and cross-functional teams - Preparing, editing, formatting, and organizing business documents, reports, presentations, and spreadsheets - Maintaining accurate digital filing systems and document repositories - Organizing and archiving company records while ensuring confidentiality - Monitoring shared inboxes and distributing requests to appropriate team members - Assisting with data entry and record maintenance across multiple internal systems - Coordinating internal workflows and administrative processes - Assisting with tracking operational tasks and project milestones - Helping prepare operational reports using company templates - Monitoring task completion and following up on outstanding action items - Supporting onboarding activities for new employees - Assisting in maintaining standard operating procedures (SOPs) and internal documentation - Scheduling meetings across multiple time zones - Sending meeting invitations and reminders - Preparing agendas and meeting materials - Recording meeting notes and distributing action items - Coordinating virtual events and internal team sessions - Drafting professional emails and internal announcements - Coordinating communication between departments - Responding to routine inquiries professionally and promptly - Supporting internal knowledge-sharing initiatives - Maintaining digital office systems and shared resources - Tracking administrative supplies and software subscriptions where applicable - Assisting with vendor documentation and administrative records - Supporting travel planning and expense documentation when required - Ensuring administrative processes remain organized and efficient - Updating internal databases and spreadsheets - Compiling weekly and monthly administrative reports - Performing quality checks on records for accuracy and completeness - Generating routine reports for management - Identifying opportunities to improve administrative workflows - Recommending efficiencies in documentation and communication - Participating in projects aimed at improving operational effectiveness - Assisting in implementing new administrative tools and procedures WHAT YOU'LL NEED To be successful in this role, you will need: - A high school diploma; an Associate's or Bachelor's degree in Business Administration, Management, Communications, or a related field is preferred - 0-2 years of administrative, office support, customer service, internship, or similar experience - Strong organizational and multitasking abilities - Excellent written and verbal communication skills in English - High attention to detail and accuracy - Ability to manage priorities and meet deadlines - Comfortable working independently in a remote environment - Professional attitude with strong interpersonal skills - Willingness to learn new systems and administrative processes WHY REMOTE PULSE (MENA) is a remote-first organization that empowers team members to contribute meaningfully while developing professionally in a supportive and inclusive environment. This role is designed to support the growth and development of a highly motivated and organized individual who can thrive in a fully remote environment. BENEFITS